IMERSA Summit General Terms and Conditions
By accepting and acknowledging the following terms and conditions the participating delegate agrees to the following terms and conditions.


REFUNDS
Refunds may be given only at the discretion of the IMERSA Summit 2018 organizers. Credit will not be given for unattended events or early termination of attendance.


IMERSA Library
Papers, slides or other media presented at the Summit may be included in the IMERSA library. IMERSA organizers must be informed in writing (Info@imersa.org) if you do NOT want your material included in the IMERSA Library.


COPYRIGHTS
Delegates warrant that they are the sole owners (or authorized agent of the copyright owner(s), or have secured all necessary permissions and paid all necessary fees (if any) to secure reproduction rights of any copyrighted materials or software distributed or presented at the Summit.

Copyright to any media recordings made by IMERSA representatives or contractors (including without limitation, the right to publish the recordings in whole or in part in any and all forms of media, now or hereafter known) is hereby transferred to IMERSA Inc. effective as of the date of delegate registration.


RECORDINGS AND PHOTOGRAPHY
By accepting this agreement the delegate acknowledges that the IMERSA organizers and representatives may acquire photographic, audio, video recordings of all Summit activities and presentations.


REGISTRATION FEES
All participants must pay any registration fees prior to admission to the Summit activities.


NAME BADGE
Your name badge will be presented to you at the registration desk. The name badge should be worn at all times during the Summit. Access to the Summit facilities will not be granted without a proper name badge.


AGENDA
IMERSA reserves the right to amend any part of the Summit program and agenda if necessary at any time which is published as an indication only.


LIABILITY
IMERSA will not accept liability for damages of any nature sustained by delegates or accompanying persons, or loss of, or damage to their personal property as a result of the Summit or related events. In the event of industrial disruption, natural disaster, or other unforeseen circumstances, IMERSA accepts no responsibility for loss of monies incurred by delegates. IMERSA accepts no responsibility of any nature whatsoever for personal injury, death, loss or damage to property or participants however caused or arising. Delegates should make their own arrangements with respect to personal insurance, along with travel insurance.


The Summit organizers shall be held liable in the framework of a duty of care as a respectable businessman according to statutory provisions. The liability of the Summit organizers - for whatever legal reason - shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The attendee shall take part in the Summit at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by the Summit organizers.


DELEGATE INFORMATION
In registering for IMERSA Summit, relevant details will be incorporated into a participant list for the benefit of all delegates. Normally this information would be: name, surname, institution, country and email address. These details may also be available to parties directly related to the Summit including the venues and accommodation providers. IMERSA may use these details to inform current participants of Summit updates or future Summits via email. Participants are responsible for advising IMERSA if they do not wish to have their email addresses included in the Summit participant list or IMERSA’s distribution list for future events. are obliged to give out your data due to for example a court order or an official order.


CAPACITIES
If the maximum attendee capacity is reached for any activity, the Summit organizers reserve the right to refuse admission or provide alternative activities.

All participants are expected to follow the IMERSA bylaws, including adherence to our recently updated Code of Conduct. Non- compliance may result in removal from the event.


AGE
To be eligible to participate in the full Summit, attendees must be at least 21 years old.


PRESS
There is no registration fee for accredited media representatives. However, to register as a media representative, you must submit a request in advance to Info@IMERSA.org.


MATERIALS
Summit informational materials will be handed out on-site at the registration counter.


ACCEPTED METHODS OF PAYMENT
Payment is required at the time of registration.
It should be made in USD only, using one of the following methods:

  1. Credit card (Visa, MasterCard)
  2. Bank transfer: Please note that all transfer costs must be prepaid by the transmitter.
  3. Company checks will be accepted.


EXHIBITIONS
Brochure racks and printed materials distribution is permissible.

No signs or banners of any kind may be displayed without prior permission of the organizers.

No demonstrations, workshops or presentations may be given during the event without written permission of IMERSA event organizers.

 

CANCELLATION
In the event that the Summit cannot be held or is postponed due to events beyond the control of the Summit organizers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the Summit organizers, the Summit organizers cannot be held liable by attendees for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, financial losses, etc.
Under these circumstances, the Summit organizers reserve the right to either retain the entire registration fee and to use it for a future Summit, or to reimburse the attendee after deducting costs already incurred for the organization of the Summit and which could not be recovered from third parties.


AUTHORIZE.NET SECURITY
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